Peterborough Cycling Club
2017 Annual General Meeting 

Notice of Annual General Meeting and Call for Nominations for the Board of Directors

Notice is hereby given that the 2017 Annual General Meeting of the Peterborough Cycling Club will be held at:

Ashburnham Ale House
90 Hunter Street East, Peterborough, on 

Sunday December 3rd at 7:30pm

Nominations for Board of Directors

This is the call for Nominations to the Board of Directors. The Peterborough Cycling Club Board of Directors consists of:

  • President (Director-Officer)
  • Vice President (Director-Officer)
  • Secretary (Director-Officer)
  • Treasurer (Director-Officer)
  • Membership Coordinator (Officer)
  • Ride Coordinator (Officer)
  • Communications Coordinator (Officer)
  • Harold Town Conservation Area Liaison (Officer)

Adult members in good standing can nominate themselves or other adult members in good standing to any position on the Board of Directors. Nominations must be in writing, and be duly seconded by another member in good standing, and with the consent of the nominee in order to be accepted for consideration during the elections.

Nominations for any Board position can be forwarded to the Nomination Committee by email at peterboroughccelections@gmail.com

The Following is positions where the current person is resigning and the position will need a new person to fill it:

  • Secretary (Director-Officer)
  • Ride Coordinator (Officer)

The Following is positions where the current person would like to stay on and run for the position again (these positions can still be nominated to):

  • President (Director-Officer)
  • Vice President (Director-Officer)
  • Treasurer (Director-Officer)
  • Membership Coordinator (Officer)
  • Communications Coordinator (Officer)
  • Harold Town Conservation Area Liaison (Officer)

Uncontested incumbents wishing to continue in their current positions will be acclaimed. Nominees who are seeking election to any Board position will have the opportunity to speak to their qualifications and interest in each position that they are running for at the Annual General Meeting.

Note that if a nominee is unable to be in attendance at the Annual General Meeting, they then must ensure that they have a proxy for the specific Officer or Director position that they are running for. This proxy indication in writing must be received by the Nomination Committee 48 hours prior to the Annual General Meeting and indicate the member authorized to represent and speak on behalf of the nominee. Failure to attend the Annual General Meeting or appoint a proxy who attends on the behalf of the nominee will cause the removal of the nominee from consideration for election to the Board.

All adult members of the Club are entitled to a single vote on each question arising at the AGM. Adult members unable to attend are entitled to designate a proxy, using the form available on the PCC’s Website (Download PDF) (Download Word). Designated proxies must bring the completed forms to the AGM and have them certified by a club officer prior to the start of the meeting. Members are encouraged to designate a proxy if they cannot attend the AGM…. Your vote counts!

Proxy votes can be submitted to the Nomination Committee by email peterboroughccelections@gmail.com

Adult members unable to attend are entitled to designate a proxy, using the form available.

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